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Tender Documentation
5
Documentation Refinement, Coordination & Preparing The Contractors Tender.
During Tender Documentation we add the next layer of detail and
refinement into the Detail Design deliverables, picking up any
unique or atypical site conditions and reflecting amendments
driven by the client or budget.
The final deliverable will be a detailed set of drawings that communicates the overall layout and volume of the space, all fixtures, and the material or finish for every surface of the project including the coordination of the building services.
These deliverables then serve as the basis for the fit-out
contractors tender procurement.
Our tender documentation also includes detailed finishes schedules, joinery specifications, and performance criteria for specialist trades. This ensures contractors can price accurately and that bids are comparable across all disciplines. Studio X places strong emphasis on clarity and precision, reducing the risk of variations during construction and safeguarding both cost and design integrity. By providing a robust tender package, we empower clients to make informed decisions and appoint contractors with full confidence in the scope, quality, and deliverables expected.
Key Expertise
- Drawing Packages
- Schedules
- Services coordination
- Design Team Meetings
- Cost Confirmation
- Pre tender interviews
- Pre tender initial pricing
Typical Deliverables
- General arrangement & enlarged part plans
- General reflected & enlarged ceiling part plans
- Floor finishes plan
- Wall finishes plan
- Key elevations & sections
- Specialist areas (i.e. washrooms, lift cars, escalators, internal stairs, meetings rooms)
- Key interior details (I.e. doors, interfaces and material junctions)
- Joinery details (I.e. reception desk, built-in furniture & cabinetry)
- Material schedule of key materials & physical materials board - to an agreed client budget
- Furniture selection and outline specification for public areas only
- Coordination with sub-consultants, such as M&E, AV, RSE, QS, Lighting, Acoustic consultants & local architect/architect of record
- Design Team workshops
- Formal presentations with the Client upon key milestone submissions
- Formal issue of presentation in PDF format & drawings in both CAD and PDF format
Production of Drawing Packages
We produce comprehensive drawing packages to document our designs. Our packages include clearly articulating the overall design via a series of drawings which contain essential information such as setting out, dimensions, material codes, lighting and furniture specifications etc. as well as drilling down into all the key details and junctions.
Production of Tender Specifications
To complement our drawing packages we produce detailed specifications for all key items such as materials, furniture, sanitary wear, fixtures and fitting, lighting and signage.
Subconsultant Coordination
We host and attend sub-consultant design workshops throughout the design phases with key parties involved to ensure that the project is fully coordinated between all specialisms.
A well coordinated project ensures a smoother fit-out, time and programme savings.
